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Weeding Policy

Guidelines for Review

Local history is not weeded, all other materials should be reviewed using the MUSTIE guidelines.  Weed materials that are:

  • M = Misleading (or factually inaccurate)
  • U  = Ugly, (worn and beyond mending)
  • S  = Superseded (by a new edition or a better book on the subject)
  • T  = Trivial (of no discernible literary or scientific merit)
  • I   = Irrelevant to the needs and interests of the community
  • E  = The material may be obtained expeditiously Elsewhere through borrowing from another MCLINC or interlibrary loan

List of Suggested Steps in Weeding Process

  • Print a list of materials in the section that will be weeded that have not been checked out for 2 years if fiction, use CREW Formula for non-fiction.
  • Pull the materials from the list.  You may use a volunteer if one is available and willing.  
  • Physically examine materials to determine: Condition and Copyright date (non-fiction)
  • Apply the CREW Chart (Appendix A) to non-fiction materials and the Book Condition Chart (Appendix B) to both non-fiction and fiction materials to determine whether to keep or discard.  Consider whether an item is in a series when weeding fiction.
  • If necessary, consult H.W. Wilson’s catalogs for fiction and non-fiction to see if  the book belongs in the core collection.
  • Keep award-winning materials, but only reorder new, popular materials that have been damaged. 
  • Delete electronic record of material in online catalog.
  • Volunteers or staff stamp material “discard” and destroy barcode.

Discarded Materials

Delete electronic records for discarded materials before:  

  • Books considered appropriate for sale (good condition fiction and non-fiction) will be given to the Friends of the Library.
  • Books will be donated to charitable organizations upon their request.
  • Remaining books will be discarded and recycled at the discretion of the librarians.

Serials Policy

  • Print serials will be kept for 1-2 years.
  • Newspapers will be kept for 1-3 months.

 Appendix A: Overview of CREW Formula for Non-Fiction

General Dewey Decimal Classification Number

Specific Dewey Decimal Classification Number

Number Years Acceptable to Retain Based on Copyright Date

Number Years Acceptable to Retain if Not Circulated

000

004

011

020

030

Others

3

7

5

5

5

2

2

3

5

2

100

133

150

160

Others

10

7

7

7

5

3

3

3

200

All

10

5

300

310

320

330

340

350

360

370

390

Others

2

7

5

7

7

5

5

7

7

2

3

3

3

3

3

2

5

5

400

All

10

5

500

510

550

570

580

Others

10

N/A

10

10

10

5

5

5

5

5

600

610

630

635

640

649

650

690

Others

5

5

10

5

5

5

7

7

3

5

5

5

3

3

5

5

700

745

770

790

Others

10

5

7

10

3

3

5

5

800

All

N/A

5

900

B

910

Others

Biography

5

10

N/A

2

5

3

 Appendix B: Book Condition Chart

Pull for librarian’s review, any book that is in poor condition due to:

  • Worn Out Binding
  • Warping
  • Torn Pages
  • Missing Pages
  • Yellowed Pages
  • Stained Pages
  • Moldy Pages
  • Vandalism
  • Badly Printed Copy
  • Badly Printed Pictures